Payments Module
Documentation for payment providers, transaction handling, statuses, reconciliation, and payment workflows.
Payments Module
Documentation for payment providers, transaction handling, statuses, reconciliation, and payment workflows.
Exact functionalities
Payment intent orchestration, provider authorization and capture, asynchronous event handling, refunds, and reconciliation support.
- Payment workflow support
- Provider integration readiness
- Transaction status handling
- Refund-aware architecture
- Operational payment control
Workflow blueprint
Create payment intent -> authorize -> capture -> consume provider callbacks -> finalize transaction state -> process refund path when needed.
- Capture Payments transaction input and context
- Validate permissions and business policy
- Commit lifecycle transition with audit metadata
- Propagate updates to dependent modules
- Review exceptions and close operational cycle
Data model and records
PaymentIntent, PaymentTransaction, PaymentMethod, ProviderEvent, Refund, and ReconciliationRecord with idempotency and provider references.
- PaymentIntent
- PaymentTransaction
- PaymentMethod
- ProviderEvent
- Refund
- and ReconciliationRecord with idempotency and provider references
Controls and business rules
Idempotency should prevent duplicate charges, amount and currency must match source order constraints, and refund bounds must not exceed captured value.
Define explicit and valid status transitions for Payments
Require mandatory fields before high-impact actions
Block unauthorized overrides without approval evidence
Preserve immutable audit history on critical events
Apply idempotency and duplicate protection on write paths
Integrations
Consumes checkout requests from Ecommerce and POS, and feeds Accounting with settlement and reconciliation outcomes.
- Consumes checkout requests from Ecommerce and POS
- and feeds Accounting with settlement and reconciliation outcomes
KPIs and reports
Payment success rate, auth-to-capture conversion, refund lead time, and reconciliation completion by provider.
- Payment success rate
- auth-to-capture conversion
- refund lead time
- and reconciliation completion by provider
Key capabilities
These capabilities define what this module can execute and what outcomes it owns.
- Payment workflow support
- Provider integration readiness
- Transaction status handling
- Refund-aware architecture
- Operational payment control
Business use cases
Use cases define where this module should be prioritized in rollout and adoption planning.
- Track payment lifecycle more clearly
- Support multiple provider flows
- Connect sales and finance operations
Operational workflow
Use this lifecycle sequence as the baseline for SOP documentation and team onboarding.
- Capture Payments transaction input and context
- Validate permissions and business policy
- Commit lifecycle transition with audit metadata
- Propagate updates to dependent modules
- Review exceptions and close operational cycle
Controls and validation checklist
Define explicit and valid status transitions for Payments
Require mandatory fields before high-impact actions
Block unauthorized overrides without approval evidence
Preserve immutable audit history on critical events
Apply idempotency and duplicate protection on write paths
Failure modes and safeguards
- Missing required data at transaction entry
- Unauthorized status transition attempts
- Cross-module reference mismatch after updates
- Duplicate mutation attempts from retries
- Delayed downstream synchronization and stale dashboards
Implementation and rollout plan
- Define owner, scope, and process objective
- Configure lifecycle, permissions, and defaults
- Run pilot workflows including edge cases
- Validate KPI outputs and integration behavior
- Train users and publish SOP guidance
- Execute staged go-live with checkpoint review
Test scenarios before go-live
Happy-path transaction completion
Policy rejection and manager override path
Role access boundaries per key action
Cross-module synchronization timing
Audit trail completeness on critical updates
KPI values validated against source records
Documentation maintenance checklist
Business overview and actual behavior are aligned
Workflow states match current implementation
Entities, roles, and integrations are current
KPI definitions match dashboards and reports
Known limitations and rollout notes are updated